As a care home operator, compliance goes far beyond simply following regulations – it’s about safeguarding your residents, your staff and your business. Overseeing care compliance in the UK is the government-based inspectorate, the Care Quality Commission (CQC), alongside a number of other private bodies such as the Health & Care Professionals Council (HCPC), enforcing and monitoring best practice guidelines. From maintaining high standards of care and ensuring the safety and wellbeing of residents, to managing staff qualifications and employment checks, your responsibilities are extensive.
In addition to meeting stringent CQC standards, operators must also manage health and safety regulations, data protection laws and the UK Border Agency (UKBA) compliance requirements. The UKBA conducts regular inspections and non-compliance can result in hefty fines of up to £60,000 per non-compliant worker and jeopardise the care home’s reputation and operational stability. Navigating these challenges is essential to avoiding financial penalties and operational disruptions. This is where Syncurio can help, with an industry-leading UKBA compliance monitoring and alerting system for employee Right-To-Work documentation and processing.
How Syncurio can support care home compliance.
Syncurio offers a comprehensive solution designed to simplify compliance management and protect your care home from falling foul of UKBA regulations. Here are some of the key features of Syncurio’s HR module that make Syncurio the perfect partner for care home operators:
1. Comprehensive UKBA compliance monitoring
Syncurio’s detailed approach to compliance ensures that operators no longer need to worry about inspections. Our system goes beyond simple visa expiry tracking, providing robust monitoring and alerting. By keeping you informed and prepared, Syncurio helps avoid costly fines and allows you to focus on delivering quality care.
2. Detailed compliance reporting
Syncurio generates printable reports of Right-To-Work documents and their expiration dates for all staff members. These reports enable management to stay on top of compliance effortlessly, ensuring that all documentation is current and accurate.
3. Holiday alerts
Compliance obligations extend to employee absences. Syncurio alerts you if an employee is on holiday for more than 30 days, ensuring you can notify the UKBA as required. This feature helps you stay compliant with regulations concerning extended absences.
4. Leaver and AWOL alerts
Our system notifies you if an employee is marked as a leaver or goes AWOL, allowing you to promptly inform the UKBA. This proactive approach ensures that your records are always up-to-date and compliant.
5. RAG status tracking
Syncurio uses RAG status tracking to give you a clear view of each employee’s compliance status. This feature allows you to quickly assess and address any compliance issues right from the employee list every time you use the system.
6. Expiration alerts
Stay ahead of potential compliance issues with Syncurio’s expiration alerts. You will receive email notifications when a Right-To-work document is due to expire, ensuring timely renewals and continuous compliance.
7. Roster allowed hours
Syncurio helps manage working hour restrictions by alerting you within the roster when an employee is outside of their visa working hour requirements. You can even opt to restrict over-rostering, ensuring adherence to legal limits.
8. Maternity and Paternity tracking
Syncurio monitors for maternity and paternity leave, alerting you when an employee goes on extended leave. This feature helps you comply with UKBA regulations regarding employee absences for family-related reasons.
Tried, tested and recommended
“When UKBA came in to do an inspection it was an absolute breeze. I knew everyone was compliant and I was able to demonstrate it,” shares Tina, a Care Home Manager. With Syncurio, Tina and the managers of over one hundred other care homes using Syncurio’s innovative software, can be confident that their homes are meeting regulatory requirements.
Compliance in the care industry is non-negotiable, but it doesn’t have to be overwhelming. Syncurio provides the tools and support needed to protect your care home from fines, and ensure that your focus remains on delivering exceptional care.
Book in your FREE demonstration to see how Syncurio can help with your UKBA compliance management.
Email sales@syncurio.co.ukor contact us on 020 4525 0299.
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